3685 S Autumn Drive
Gilbert AZ 85297
- 250 chairs, 23 round tables (60") and up to ten 6-foot rectangle tables. Linens are not provided
- Event insurance is required no matter the size of your event. See below for more information regarding insurance.
- You can take a virtual tour or see the floorplan at the buttons below.
- Need a list of vendors? See the button below!
- Please include set-up and take-down time in your rental. Any requests to modify your time must be done in writing and will result in a change fee.
- Check availability for your date when you log-in to your account here!
The Barn at Power Ranch has approximately 5,389 square feet of interior event space and a 9,000-square-foot event lawn for your private event. The versatile space includes a 450 sq. ft. kitchen that houses one oven, a four-shelf warming oven, a sink, a large double-door industrial-size refrigerator, and a freezer. Each rental includes the use of up to 250 chairs, 23 round tables (60”), and up to ten 6-foot rectangle tables. Linens are not provided. PRCA tables and chairs may be used on the outside cement patio on the North side of the building. Tables and chairs may be placed on the event lawn, but they must be rented from an outside vendor. No PRCA furniture is to be placed on the event lawn at any time.
The overall capacity of the Barn is 202 people but is restricted to a maximum capacity of 150 people if tables/chairs are being used for the event. Please review all facility rules and regulations prior to booking.
The Barn event lawn is over-seeded annually. Due to the process of scalping, overseeding and extreme water the event lawn will be unavailable to contracts from Tuesday, September 12, 2023 thru Saturday, October 14, 2023. Contracts during this time will have access to the inside of the Barn facility and the north patio only. Thank you for your understanding.
The Barn requires a refundable security deposit, due at the time of booking and also has an hourly rental fee that is due in full no less than 60 days prior to the contracted date. If not paid in full your reservation is subject to cancellation or late fees without notice. This could result in a loss of space and rebooking by another guest.
When booking your rental times please include any necessary set-up and clean-up time. All deposits are refunded within 7-10 business days of the event ending.
Rates are subject to change at anytime. All reservations are subject to the price at booking, regardless of the date of inquiry. Any changes to your rental time resulting in a cost will be subject to the current rates at the time of change.
Residents can rent a facility at the resident rate up to two (2) times per year. Residents may rent any space additionally after that at the non-resident rate.
Resident Booking Rates*
Refundable Security Deposit of $500
NON-Resident Booking Rates*
Refundable Security Deposit of $1,500
The audio visual package offers HDMI and RCA device ports and Bluetooth capabilities to connect your device. Included in this package are two wireless microphones, two large flat screen TV's and a drop down projection screen. Speakers are located throughout the facility, the north outdoor patio as well as both sides of the event lawn. Adapters are to be supplied by the contracted party. This package is available for $200.
The bridal suite offers a cozy setting for the bride to relax and dress prior to the big moment. The suite features a love seat, chair, full length mirror and room for your favorite treats. This room is available to our contracted weddings only for an extra $200.
The newly added ice machine is a back saver for sure. This unit holds up to 390 pounds of ice and can produce up to 33 pounds an hour. This additional feature is available for a flat rate of $100 (That's only about 4 cents per pound!!).
Patio Misting Fans
Cool off your summer event with the use of our patio misting fans for only $100. Misters are available May - September. PRCA cannot guarantee exact date of availability due to maintenance schedule. Please call the office to confirm availability for the season.
Cancellations must be submitted in writing to the PRCA office. All Barn cancellations will incur a cancellation fee that will be deducted from the security deposit. If the event is cancelled with more than 60 days from the event date a $125 cancellation fee will be applied. If the event is cancelled 30 - 60 days from the event date 50% of the security deposit will be forfeited. Any cancellations within 30 days of the event date will forfeit 100% of the deposit.
Each contracted party is required to obtain an event insurance policy in their name for no less than $1,000,000 coverage. The insurance policy must cover the full contracted time/day and is to be provided to the PRCA office not less than 30 days in advance of the event date. Documents may be emailed to firstname.lastname@example.org.
NOTE: Certificates of insurance can cost up to $110 for your event. Please be sure to factor this into your overall budget when considering hosting your event at our facility.
The Certificate of Insurance is to name Power Ranch Community Association as additional insured and MUST be noted on the certificate as listed below:
Power Ranch Community Association
4546 E Haven Crest Dr.
Gilbert, AZ 85297
If serving alcohol, additional Host Liquor Liability Insurance is required along with an insured security guard. You may contract with an insured bartending service (they hold this insurance), purchase as an add on to your event insurance policy or purchase a policy through your homeowners insurance.
An insured security guard must be contracted for the time that alcohol is served. No alcohol may be sold. If your bartending service or security guard leave prior to the event ending, no further alcohol may be served.
View a list of vendors as related to event needs.
Facilities may be reserved online up to one year in advance. You must create an account to secure your booking.
To ensure staffing availability, we do not accept reservations within 7 days of the time of booking.
Please view the photos above, take the virtual tour and review the Barn floorplan on the buttons above before you schedule a viewing. You can schedule a tour here or you may reach out to the PRCA office at (480) 988-0960 should you have any further questions. We ask that you schedule your tour no later than 24 hours prior to the tour date to ensure we have staff available to meet you for the tour.